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FAQ 272


What is a TeamRoom and what can I use it for?

Teamroom is a Web application designed to support processes that help people work together. The software does not create the sense of shared purpose, common language, focus, and drive which make effective teams productive. But, by embedding in its technology a template for many of the basic practices of "good teaming," Teamroom facilitates the creation and ongoing development of processes and practices common to high performance teams.

Teamroom is a tool for information sharing and collaboration. However, the work of a Teamroom-based team is not fundamentally different than it was "before groupware." By creating a
shared context for team work, Teamroom does what many good tools do: creates leverage, both for the individuals on the team and for the team as a whole. Because the technology is built on a Notes groupware "sharing" platform, this context is richer and the leverage is greater than is typically possible with "sending" tools like e-mail. Notes also makes it possible for Teamroom to support teams whose members who are geographically distributed, and who are sometimes unable to be connected to their computer network.

Examples of work made easier and more efficient by TeamRoom include:

    • Raising & discussing issues and concerns
    • Creating (collaborative) product: memos, presentations, other "deliverables"
    • Brainstorming (which, hopefully, leads to resolution and action)
    • Preparing for meetings: one can present and share information in the TeamRoom before the meeting, so that meeting time can be focused on decision making
    • Tracking meeting agendas and resulting action items.


Common work processes supported by Teamroom are

Document management is a work process whereby the following occurs:
    • Documents are stored for team reference (presentations, final drafts, etc.)
    • Documents are posted and open for revisions or annotation.
    • Documents are made available to a larger audience (via Notes, web, email, etc.).
    • Documents are filed automatically after an expiration date (or manually).
Action tracking is a work process whereby the following activities might occur:
    • Action requests are made of a team member(s).
    • The team member accepts, rejects or negotiates the action.
    • If the action is rejected, action is requested of another member.
    • If the action is negotiated, it is discussed with the requestor until an agreeable acceptance is reached.
    • If the action is accepted, it is tracked against a due date.
    • The action is completed, marked as such, and updated with an actual date.
Meeting management is a work process whereby the following activities might occur:
    • A meeting announcement is posted.
    • Availability of participants is posted as a series of responses, and a schedule is finalized.
    • A meeting agenda is created by one member or the whole team.
    • A meeting is held (virtual or face to face).
    • Meeting minutes are posted.
    • Action items are created.
Collaborative writing is a process whereby:
    • One member begins a draft of a presentation or a document.
    • Another member modifies the draft and updates the version.
    • Another member adds comments.
    • The final document is approved/completed and made available to a larger audience.
Decision making is a process whereby:
    • An open item that requires closure is posted, and described by the owner as needing one of two possible types of decisions:
            • By consensus - every member participates in the decision and a vote will close the item.
            • By leader or singular responsibility - one person is responsible for the decision, soliciting feedback if necessary, and closing the item.
Brainstorming, or Creative Zoning is a process whereby:
    • creative ideas are fostered, shared and developed.
Archiving is a process whereby:
    • expired material is filed (to the Index views) or moved to an archival database.

This FAQ belongs to the following categories:

Lotus Notes - All, Lotus Notes - Collaboration, Lotus Notes - TeamRoom

Permalink: http://web4.uwindsor.ca/its/faq/id/272





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This document was last updated on Dec 07, 2012 by Bodek Frak