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University of Windsor
EVALUATE AND REVIEW PLAN
- Following a disaster, the shelves, floors, walls, and ceiling should be washed. Use liquid Lysol or Borax (1 cup Borax to 1 gallon of water).
- Areas seriously affected by soot and smoke should be cleaned professionally.
- Removal of smoke odour and fogging with fungicides or insecticides should be performed by only professionals.
- Carpeting, and the padding underneath, should be examined for mould growth.
- Following a flood, tap water should not be used, even for clean-up purposes, until it has been declared safe of contaminants.
- Do not return materials until the shelves are completely dry, and the temperature and humidity have been restored and maintained for several days. It is vital to return documents to proper environmental conditions otherwise mould control will be lost.
- All materials must be thoroughly dry before they are returned to the shelves. Examine materials with a moisture content meter (acceptable level at 6-7%).
- With air dried materials there will be some distortion of the format, therefore these materials will not fit into their previous storage space. The number of storage boxes will need to be increased and the appropriate adjustments made to finding aids.
- Relabel and repair boxes before reshelving takes place.
- Documents can be encapsulated to protect them from further damage through handling.
- Embrittled books and documents may be reformatted (photocopied, microfilmed, or digitally imaged).
- If reformatting is not possible, place charred or embrittled materials in protective boxes and ensure careful handling. If only the bindings of books are charred, consider trimming or rebinding.
- If possible, isolate damaged materials for 6-12 months to ensure the ease and thoroughness of follow-up mould checks.
EVALUATE AND REVIEW PLAN
- Carry out a post-disaster assessment.
- Determine the cause of the emergency.
- A written report, including photographs, should be prepared after recovery and attached to all copies of the disaster plan.
- Evaluate the effectiveness of the plan, the sources of supplies and equipment, and all off-site facilities.
- Determine which methods and products were the most or least helpful.
- Replace collection materials, equipment, and supplies.
- Assess the restoration requirements and arrange for repairs.
- Submit documentation for the preparation of insurance claims.
- Ensure that the plan is kept up-to-date.
- Update collection priorities.
- Guarantee that all phone numbers are kept current.
- Include factors which were overlooked in the initial planning stage.
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