Human Resources Services
Room 207 Chrysler Hall Tower
( 519) 253-3000, ext. 2047
Fax (519) 971-3688
University of Windsor
Human Resources Services
401 Sunset Avenue
Section 15 - Administration Of The Plan- Administration Of The Plan- Administration Of The Plan
15.01 Retirement Committee
(1) The Plan shall be administered by a Retirement Committee consisting of ten persons, to be appointed as follows:
- Five to be appointed by the University;
- One to be appointed by each of four Unions identified in Section 1.33;
- One to be appointed by the Non-union Administration Staff (Department of Human Resources will facilitate the election process).
(2) For the purpose of education and continuity, each Union and the Non-union Administration Staff Group may appoint an additional (non-voting) observer to the Retirement Committee. This observer shall become the voting delegate during the absence of that Union’s or the Non-union Administration Staff group’s appointed delegate.
(3) The Retirement Committee shall meet quarterly.
15.02 Organization And Procedures
Every two years, the Retirement Committee will elect its own Chairman from the members of the Committee, together with such other officers as the members of the Retirement Committee may deem appropriate. Six members of the Retirement Committee shall constitute a quorum for the holding of any meeting and, in the event of the absence of one or more members, the members of the Retirement Committee appointed by the University and those appointed by the Unions shall each cast a total of five votes, divided proportionately amongst the members in each group who are present.
The Chairman shall have the right to vote on all questions and all questions shall be decided by a majority of the votes cast at a meeting. In the event of a tie vote the matter will be referred to the Board of Governors of the University for a decision.
15.03 Duties And Authority
(1) The Retirement Committee shall determine all questions arising in the administration of the Plan, including the interpretation and application of the provisions of the Plan, together with eligibility, service, earnings and retirement dates of the Members for the purposes of the Plan. Such decisions of the Retirement Committee shall be final and binding on all concerned where such decisions are consistent with the provisions of the Plan and the Trust Agreement, subject wherever required to referral to the Board of Governors of the University.
(2) The Retirement Committee does not have the right to negotiate changes in the Plan, but can make recommendations to both the University,
Board of Governors’ Committee on Pension and the Ad Hoc Joint Pension Plan Negotiating Committee.
(3) The Joint Pension Plan Negotiating Committee shall be the sole and exclusive bargaining agent for the Employees’ Retirement Pension Plan and shall be composed of:
(a) 2 members from each of the local Unions who choose to be represented by the Joint Pension Plan Negotiating Committee; and
(b) 2 elected members of Non-union Administration Staff (Department of Human Resources will facilitate the election process).
15.04 Plan Summary
The University shall provide each Employee with a written explanation of the terms and conditions of the Plan and amendments thereto applicable to him, together with an explanation of the rights and duties of the Employee with reference to the benefits available to him/her under the terms of the Plan.
15.05 Notice Of Amendment
The University shall provide a notice and written explanation of an amendment to the Plan to each Member, or other persons entitled to payment from the Pension Fund who are affected by the amendment, within the applicable time period prescribed under the Pension Benefits Act.
15.06 Annual Statement
The University shall provide annually to each active Member a written statement containing the information prescribed under the Pension Benefits Act in respect of the Member’s benefits under the Plan.
15.07 Statement On Termination Of Employment Of Membership
When a Member of the Plan terminates employment or otherwise ceases to be a Member, the University shall give to the Member, or to any other person who becomes entitled to a benefit under the Plan, a written statement setting out the information prescribed under the Pension Benefits Act in respect of the benefits of the Member or other person.
15.08 Inspection Of Documents
The University shall make available for inspection by eligible individuals the documents and information concerning the Plan and the Pension Fund as prescribed under the Pension Benefits Act.
15.09 Reliance On Expert Advice
The Retirement Committee shall be entitled to rely on all tables, valuations, certificates and reports furnished by an actuary, consultant or accountant and upon the opinions given by any counsel (who may be counsel for the University), in each case duly appointed by the Retirement Committee.