Some Benefits of Using TeamRoom
Information is posted once to a group rather than numerous times to specific individuals (as in e-mail). The keyword fields in each TeamRoom document provide an automatic framework in which every document or comment is placed. This structure makes it easy for you to find the information you need.
Central Frame of Reference
Completing the Setup Page is often the first piece of collaborative teamwork the team does together. Defining the team setup and other team structures at the outset provides context for the use of TeamRoom. It gives an overview of the What (content of work), How (use of TeamRoom) and When of the project, and contributes to building team commitment and focus.
Through the use of the For Review By field, it is possible to direct documents to certain participants, thus creating focus. While you can do this in e-mail, TeamRoom provides the added ability to also share this directed information with other members of your team easily.
TeamRoom provides a convenient way to store valuable information which is no longer under active consideration. This provides a more meaningful representation of current work. The organized, filed information provides a valuable historical/reference resource, both to the team as a whole and to any new team members.
In TeamRoom, your work can be assigned due dates. You can easily view documents organized under specific date milestones.
Control of Category Creation
Categories are selected by the team leader or facilitator.
Managing the Team's Knowledge
The team leader and facilitator are responsible for entering the mission, the categories and milestones which outline the team's plan. This responsibility corresponds to the larger role of these individuals in helping to manage the goals and tasks of the team.
Some Common Work Processes Supported by TeamRoom
How you use TeamRoom depends on the nature of the project or committee you are involved in. TeamRoom can make the following work easier and more efficient: