Purchasing should be informed of any items, regardless of value, that are no longer required such that University capital asset records can be updated accordingly and where possible the items can be redistributed to other departments, sold, donated, or scrapped. These items can include computers, furniture and other equipment that may have some value to another end user on campus. It is important that disposal of University assets, regardless of value, must be processed through Purchasing in order to ensure that the University community is made aware of the availability and possible utility of the assets in the event that a transfer might be possible.

All physical assets, including furnishings and equipment, donated to or purchased by the University, regardless of funding source (i.e. operating, grant, etc.) are the property of the University. These assets do not belong to any individual person, department or faculty, and may be claimed or reassigned by the University, as it deems necessary.

The first step in the disposal process is for end users to complete a Surplus Materials Form which can be found at Surplus Materials Form below. Once complete, this form should be forwarded to Purchasing.

If the item(s) are deemed as "saleable", Purchasing will advertise them on a Disposal Sale, giving other Departments on campus the first opportunity to purchase them. These Disposal Sales will typically be advertised in the University Daily News. If there is no interest from Departments, then the disposal will be open to all faculty, staff, students and other individuals on a highest bidder basis. All proceeds from the Disposal Sale will be applied to the selling Department's account.

If the item(s) are determined to be of no further value to the campus community, then Purchasing will assist in either donating the items to another organization (i.e. charity, school, etc.) and arrange for their removal.

As part of this process, the Department will be responsible for contacting Facility Services to make the necessary arrangements to move the items to their agreed upon destination.

Disposal of Electronic Devices

Please also note that electronic devices are to be disposed of without any confidential information stored or recoverable from them, including passwords, or otherwise shall be rendered unusable through erasure or physical destruction of the device storage media to ensure any future access and use of confidential information by any third party is not reasonably possible.

Further information on disposal of computer equipment can be found at

For further information on disposal of computer equipment click here http://www.uwindsor.ca/pc/disposal

Reference Forms

Surplus Materials Form





Disposal Sales

Disposal Sales will be advertised on our webpage as well as through the Daily News.

DISPOSAL BID FORM

Bid Form for Surplus Goods - 2012.pdf

CURRENT DISPOSAL SALES

Disposal File 871
Disposal File 872