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Spring 2021 Graduate Calendar


REGISTRATION

Registration
Students whose applications for admission to graduate study have been approved for full- or part-time study should present themselves to their program advisors prior to registration based on the Registrar's Important Academic Dates.


CATEGORIES OF REGISTRATION(includes definitions of "full-time graduate student" and "part-time graduate student")

It is the expectation that all graduate students are admitted on a full-time basis, although some programs may offer part-time admission on an exceptional basis.

1) Full-Time Student: A student who is admitted to a program on a full-time basis is one who is geographically available and visits the campus regularly. Graduate students must be continuously present at the university for each term in which they are registered. It is understood that a graduate student may be absent from the University while still under supervision, e.g., visiting libraries, attending a graduate course at another institution, doing field work, etc. Any such absence from the University must be approved by the program.

2) Part-Time Student: Some graduate programs are available on a part-time basis, and students may be admitted to such programs as part-time registrants. Students must petition the Graduate Program and Faculty of Graduate Studies for permission to transfer to part-time status. Part-time registration in full-time programs may be granted in exceptional circumstances and only with the approval of both the Graduate Program and Faculty of Graduate Studies. Supporting documentation must be submitted with the request. Students interested in part-time studies should first consult the program.

Full-time employees of the University enrolled in graduate programs may only have part-time status.

Note: Part-time students may not take more than one course in any term. Concurrent registration in a course and in a thesis or dissertation (not major paper) will be permitted.


GRADUATE REGISTRATION REGULATIONS (includes information on leaves of absence, non-degree registration and auditing courses)
1) Graduate students must register before the appropriate deadline or they will not receive credit for academic work they may be doing during the term. Note: Registration is not complete until the appropriate fees have been paid.

Students completing all requirements for the degree within the first few weeks of a term may be eligible for a tuition refund for that term. (Consult the Faculty of Graduate Studies.)

2) Full-time students are required to maintain continuous registration through all terms of their graduate program. Failure to do so will require application for readmission to their program and payment may be required for terms missed, up to a maximum of three terms.

3) In accordance with the circumstances listed below, a student may apply to the Dean of Graduate Studies for, and may be granted, a leave of absence.

Maternity Leave: Graduate students may request a maternity leave for no more than three consecutive terms without prejudice to their academic standing. Time limit/funding eligibility will be extended by the duration of the leave.

Paternity Leave: In recognition of a father's role, a graduate student may request paternity leave for no more than one term without prejudice to their academic standing. Time limit/funding eligibility will be extended by the duration of the leave.

Parental Leave: Parental leave is intended to recognize that there may be a need for a pause in studies in order to provide full-time care in the first stages of parenting a child. Either or both parents may request one term of leave without prejudice to their academic standing. The request for leave must be completed within twelve months of the date of birth or custody. Time limit/funding eligibility will be extended by the duration of the leave.

Financial Leave: In the case of financial necessity, primarily as evidenced by the support awarded through the University, a student shall be granted a leave of no more than one term out of three upon application (not available to part-time students.) Time limit/funding eligibility will not be extended by the duration of the leave.

Medical Leave: Graduate students may apply for a leave of absence on medical grounds for up to three terms without prejudice to their academic standing. Students are required to provide documentation to support a medical leave of absence. Time limit/funding eligibility will be extended by the duration of the leave.

Personal Leave: Graduate students may apply for a leave of absence on grounds of serious personal circumstances for up to three terms Time limit/funding eligibility will be determined on a case-by-case basis.

A term is defined as a four-month period coinciding with the academic calendar (January to April; May to August; and September to December).

While on leave, a student will not have access to any university resources, including office space, computer access, library facilities, continuation of laboratory experiments, computer research applications, and guidance by faculty members.

Apart from the combination of maternity or paternity and parental leave, sequentially combining two leave of absence classifications is allowable only in special and extenuating circumstances.

Applications for a leave of absence must be submitted to the student's department for recommendation before the end of the second week of the term. A student on leave of absence will be assessed a fee per term. Appeals against any decisions shall be heard promptly by the Faculty of Graduate Studies.

4) Part-time students must register in every session in which the facilities of the University are to be utilized, whether in residence or off-campus. This includes those who are consulting with faculty members while working on a major paper, thesis, or dissertation. Part-time students who have not registered for more than one terms will be required to apply for readmission, and their applications will be considered on their merits in the light of the then prevailing conditions and circumstances.

5) Students are reminded that they will not receive credit for courses for which they are not properly registered or for courses completed during terms in which the student has not paid fees.

Once a student has registered, course changes or withdrawal after the published deadlines require permission from the Dean of Graduate Studies. Subjects dropped without permission from the Dean will be regarded as failures.

Non-Degree Registration: A student who is not interested in admission as a degree student may be allowed to register for individual courses on a non-degree basis. The maximum number of courses taken overall on this basis is two. Only students who have been admitted to a graduate program may receive graduate credit at the University of Windsor for courses taken.

Audit Student: An audit student in any course is one who attends the course without credit toward a degree or program. Such a student will not be allowed to write examinations and cannot be graded in any way. The student will pay the regular fees for the course(s).