FEE REGULATIONS AND SCHEDULE The University reserves the right to make changes without prior notice in the various fee schedules, as well as changes in rules and regulations and the revision or cancellation of particular courses and programs. The acceptance of fees does not necessarily imply approval of registration. The following regulations apply to all students. PAYMENT OF FEES Fees are due and payable before the commencement of regular term classes. (see "Calendar of the Academic Year" for specific dates). As a convenience, students may pay their tuition fees at any time prior to the appropriate due date. It is the responsibility of the student to ensure that deadlines are met. Cheques or other remittances must be made payable to The University of Windsor and must be received by the Cashier's Office prior to the due date. The student's name, identification number, address and telephone number should be recorded in the upper portion of the form of the remittance to ensure that the records are properly credited. Students may pay their fees at any chartered bank in Canada by using a bank payment form available at the Cashier's Office. If a student has a grant and/or loan (e.g., OSAP), the loan must be assigned to the University to pay the fees. Any known difference between the amount of the award and the fees must be paid on or before the due date. Students who are unable to complete payment of fees by the prescribed due date must arrange a fee deferment. Daily interest charges may apply. Deferments are permitted under the following circumstances: (a) a student has evidence of having been awarded a Canada Student Loan or an Ontario Student Loan. (b) a student has evidence of having been awarded a scholarship, bursary or similar award, which may be used to pay the fees. Students who are sponsored and require invoices to be sent for collection of fees must bring the appropriate documentation to the Accounts Receivable Office, 1st Floor, Chrysler Hall North. Notes: 1) It is the responsibility of the student to accurately report his or her academic status and correctly calculate the amount owing to the University for fees and other charges. Where calculations are incorrect or full payment is not made, daily interest will be charged on balances outstanding after the payment due date. Students should check all calculations thoroughly. Any errors in a student's academic program, level, and status in Canada must be reported to the Office of the Registrar. Any errors which result in the incorrect calculation of fees owing do not relieve the student of the responsibility for payment of these fees. Students will be responsible for any additional charges incurred as a result of changes in their academic profile for all terms that are applicable. 2) It is the responsibility of the student paying his or her fees by cheque to ensure that sufficient funds are available to cover any cheques made payable to the University of Windsor. Cheques returned by the student's bank for any reason will incur return cheque penalties plus other penalties. 3) Every effort is made to process payments in a timely manner; however, cheques are valid for a period of six months and may be cashed at any time during that period. OVERLOAD COURSE FEE Undergraduate students who enrol in a course overload as defined in 2.4.13 of the Undergraduate Calendar will be assessed an overload course fee. INTEREST CHARGES ON OUTSTANDING ACCOUNTS A daily interest charge will be calculated on all outstanding accounts. The interest will be compounded monthly. A student who has failed to comply with the above regulations may have his or her registration cancelled as of the date on which the unpaid fees were due. NON-PAYMENT OF FEES AND CHARGES Information concerning academic results of any student who has an overdue debt owing to the University shall be withheld until the debt is settled. This includes transcripts, tuition tax receipts and diplomas. Overdue accounts which are not settled in a timely manner may be referred to an external collection agency as deemed necessary by the Cashiers Office. Students who are graduating and who have an outstanding debt will be permitted to attend Convocation, but they will not receive their diplomas until all their debts are settled. Any student who has an overdue debt owing to the University may not be permitted to re-register until the debt is settled in full by cash, certified cheque, debit card, a money order, bank draft, electronic back transfer. Students who are settling an overdue account who pay with a personal cheque will have the hold remain on their account for 30 days (45 days for foreign cheques and drafts) to ensure the cheque clears the bank. The hold may be lifted upon presentation of a copy of the front and back of the cancelled cheque. A student who has not made a satisfactory fee arrangement by the appropriate fee payment due date (see above, 31.1.1) may be subject to cancellation of his/her registration. Students will be notified by mail of any cancellations due to non-payment using the most recent address available. Appropriate charges will be assessed effective the date of cancellation. Note: Non-payment of fees does not automatically result in the cancellation of registration in a course or courses. Any student whose registration has been cancelled for default of payment is required to apply for reinstatement of registration at the Office of the Registrar. If the application is approved, a $50.00 reinstatement fee is added to any other assessable charges. Overdue accounts must be paid by cash, certified cheque, or money order. Any student who has an unresolved grievance concerning fees or other charges may present an explanatory letter with appropriate official documentation (e.g. doctor's notes, etc.) to the Credit Manager, Cashier's Office. TUITION AND EDUCATION CREDIT CERTIFICATE (T2202A) A special certificate in a form acceptable to Revenue Canada authorities is required in order that the student may claim a tax credit for eligible tuition fees for income tax purposes. This certificate will be mailed out by February 28 to all students whose accounts were paid in full by December 31 of the previous year. It is the responsibility of students to ensure that their mailing addresses are correct on the Student Information System. SCHOLARSHIPS Undergraduate scholarships and other awards paid to students through the Finance Office are usually credited to the student's account on the basis of one half payable in each term. A cheque for any balance owing to the student will be available to the student at the Cashier's Office. October 31-First Instalment February 28-Second Instalment WITHDRAWAL AND REFUND POLICY Graduate students who, for any reason, wish to withdraw from the University must notify, in writing, the Office of Graduate Studies and Research, as otherwise resumption of graduate study at this University may be difficult or impossible. Full-time undergraduate students who intend to withdraw completely from the University are required to undergo an interview and complete the appropriate forms at the Office of Student Development and Support. Part-time undergraduate students who find it necessary to withdraw from a course or from the University entirely are required to notify the Registrar in person or by registered mail. Notice by telephone is not acceptable. Failure to attend classes does not constitute a withdrawal. Full refund will be given to part-time students enrolled in a course that has been cancelled by the University. Full- and part-time students withdrawing from regular courses during the periods indicated below will be assessed fees as indicated. WITHDRAWAL DURING FALL OR WINTER TERM FEE PAYABLE . Week(s) One and Two None . Week(s)Three through Nine Partial Fees Payable . After Week Nine Full fees for the appropriate program payable Refunds resulting from withdrawals will be available on request. FREE TUITION FOR STUDENTS 60 YEARS OF AGE AND OVER The University of Windsor offers an incentive of free tuition and incidental fees for students sixty years of age and over. It is felt that people in this group might wish to avail themselves of the University facilities, not only for degree purposes, but perhaps for personal enrichment and the fuller utilization of their leisure time. If you feel that your needs can be served according to this program, we encourage and invite you to contact the Student Information Resource Centre. This applies to Canadian citizens or Permanent Residents of Canada only. SCHEDULE OF FEES The Board of Governors reserves the right to make changes without notice in the published schedule of fees and charges if, in its opinion, circumstances so require. Any such changes will be reflected in the Self-Assessment form issued through the Cashier's Office before registration. It is the responsibility of the student to obtain this information. The schedule of fees changes annually. Contact the Cashier's Office for information on the current schedule of fees, which outlines tuition, incidental, and other fees. The following miscellaneous fees and charges are payable as incurred: Undergraduate part-time studies application fee $25.00 . Letter of Permission $27.00 . Undergraduate change of course $5.00 . Overload course Part-time per course tuition fee . Special and supplemental exam (per course) Regular time, on campus $10.00 Outside regular time, on campus $20.00 Off campus $40.00 . Evaluation of documents $40.00 . Transcript of record $8.00 . Duplicate T2202A Current year - First duplicate is free, each duplicate thereafter $3.00 Previous years $5.00 . Late registration (full-time students) $30.00 . Returned cheque charge $25.00 per cheque . Registration reinstatement $50.00 . Application to graduate fee Before deadline After deadline $25.00 $45.00 For information regarding residences, meal plan, residence deposits, deposit refund policies, and University houses, please contact the Office of Residence Services, Room 49, Vanier Hall, University of Windsor, Windsor Ontario, N9B 3P4, telephone 519-253-3000, ext. 3379 or 3380.